Campus reopening roadmap - Term 1 2021

We have been working hard to make plans for reopening safely in both cities next term. You will find everything you need to know about these arrangements here:

Dear Parents

I wish you a very good start to the 2021-2022 academic year. The Pandemic is unfortunately still with us, but I wanted to reassure you that we are taking every possible measure to ensure the safety and we’ll-being of everyone in our school community. I am delighted that we will be starting the new academic year offline, and we will continuously monitor the situation as the year progresses.

We look forward to the new term and I enclose my best wishes for the year ahead. 

Kind regards,

Ian Hunt, Chairman of the Board of Governors

Dear Parents and Pupils

During the summer holidays, we have continued to closely monitor the guidance from the relevant authorities with regard to Covid Prevention Measures. We were pleased with the success of the measures we introduced last year, and this year we aim to continue to provide a safe learning environment.

Best wishes

John Coles

Haileybury Astana Headmaster 

Parent/Pupil Informed Consent Letter — Covid19
Fill out the form

People movement and personal protective equipment (PPE)

  • Everyone entering the campus must wear a face mask at all times. 
  • All public-facing areas will have plexiglass shields (e.g.  security bases, reception areas, medical, administrative, etc.).
  • All public facing support staff will wear masks (e.g. food servers, cleaners, health and safety staff).


  • Hand sanitisers are located all around the school and students and staff will be required to use the hand sanitisers when entering the building and entering and exiting classrooms and the Dining Hall.
  • Hand sanitiser liquid we use is sanctioned by the local Health Authority and does not contain alcohol.
  • All students will be encouraged to use soap and water as often as possible.
  • One way systems are in place around the school with clear signage on stairs and in corridors.
  • ‘Please wait here’ stickers are in place in the dining hall and outside every toilet. Limit of two students at a time in a restroom. 
  • Reorganisation of classrooms to support social distancing with pupils in each classroom and additional learning spaces where required repurposing current rooms and adapting spaces where required. 
  • Group changing facilities will not be used - children coming into school ready for the activity or the activity doesn’t happen.

Effective and frequent medical-grade cleaning procedures for classrooms, offices, changing rooms, surfaces, railings, doors and windows, toys, sports equipment, dining tables.

  • Issuing Personal Protective Equipment (PPE) to all teaching and administrative staff (face masks).
  • Specialised PPE for nursing staff-face masks, face shields, gowns, face masks.
  • Sign-posts to support one-way systems within buildings and walkways.
  • Implementation of social distancing in school-classrooms, offices, dining, corridors.
  • Reorganisation of classrooms and offices to allow for social distancing.
  • Social distancing markings-classrooms, corridors, dining areas, lifts, floors.
  • Effective ventilation of classrooms and offices-opening doors and windows.
  • Regular staggered breaks for students and staff.
  • Lift not to be used unless for medical reasons / movement of equipment and cleaned immediately after use.
  • Effective medical-grade cleaning procedures for classrooms, offices, changing rooms, bathrooms, surfaces, railings, doors and windows, toys, sports equipment, dining tables.
Our receptionists can be contacted during office hours by email or by telephone.

Administrative measures for Parents and Pupils

As always we are keen to support you in any way we can and although we cannot meet face-to-face at this time, our teachers will still be happy to communicate with you and answer any questions you may have through email or alternatively we can arrange a video conferencing meeting.

Forgotten school items should be clearly labelled with the student’s name and handed to our Security Staff at the nearest entrance to your child’s class. They will ensure they are given to the student.

If you are called by our Medical Team to collect a sick child, they will advise which entrance you should come to and you will be directed to the correct Medical Base.

The school will provide regular updates to parents via digital communication, including videos to demonstrate hygiene protocols. The following information will be shared in English, Russian and Kazakh:

  • Details of new COVID secure procedures and protocols.
  • School campus access arrangements (only essential access for staff and pupils).
  • Daily arrival and dismissal plan (staggered by age group to support social distancing).
  • An adjusted timetable to support reduced movement.
  • All pupils will be expected to complete a return-to-school consent form prior to arrival.

School plans for reopening:

Will all students return at the same time?

Recent changes in Government legislation have now allowed all pupils to return to school. We will be contacting all relevant parents and pupils outlining our detailed return to school. This will provide the time and space for all pupils to familiarise themselves with the new rules and routines. Our campus looks significantly different and we have prepared detailed plans for a safe return. 

Will there be temperature checks?

You will need to take your child’s temperature before they leave for school each day. As they arrive, they will pass by one of our thermal imaging cameras. Anyone displaying a high temperature should not be sent to school. If they have a temperature at the entry point, they will be sent home.

What will happen when I arrive at school?
  • Senior School students will enter via the Senior School Entrance. This is clearly marked and is next to the Gymnasium. Senior School parents will not be permitted to enter the campus but can drop students off in their vehicles. Student entry onto the campus will be staggered to ensure that there is no overcrowding at the entrance. 
  • KS2 students will enter via the Junior School 2 entrance. KS1 students will enter via the Junior School 1 entrance. Year 1 8:00 - 8:15, Year 2 8:15 - 8:30.  Reception and Nursery students will enter via the Junior School 1 entrance from 8:30 - 9:00. 
  • No parents will be allowed on campus. For KS1 and KG students, staff will be on hand at entrances every morning to welcome students and guide them safely to their lockers and classroom. 


Will the Dining Hall be open for food service?

KG students will continue to have breakfast snack, mid morning snack and their lunch in their own dining room with staggered seatings and settings to allow for social distancing and sanitation after each sitting (maximum 2 groups at a time at different ends of the room). 

Junior and Senior School pupils will go to the main dining hall at designated times, stand in socially distanced queues to collect lunch and move to designated seats following the one way system. The dining hall will be santised after each sitting. All students will use hand sanitiser on entry and exit of the dining hall.

What would happen if anyone in the school caught COVID 19?

In the event of a member of staff or a pupil testing positive for COVID-19, the Ministry of Health, the staff and the parents will be informed as soon as possible. If the individual has been at the School during the lead up time to the onset of symptoms, the School may close. We will follow the guidelines of the authorities closely and keep the community informed of all decisions.

Can a parent come onto campus?

No, only pupils and staff are allowed to enter the campus. No drivers or parents are to enter the school buildings. Pupils will be dropped off following social distancing measures at designated entrances at staggered times. For younger pupils, staff will be on hand to meet, greet and escort children to their lockers and classrooms. Individual guidance will be shared with each year group outlining the specific arrangements.

Will there be PE lessons?

Yes, but there will be specific COVID-safe rules regarding the use of equipment, with appropriate socially distanced activities in place. As long as good weather permits all lessons will be in outdoor areas. The PE programme will be adjusted to follow guidelines for the use of equipment. 

On PE days, Junior School pupils should attend school in their PE uniform and stay in it for the whole day, changing only shoes. Senior School pupils should attend school in normal uniform and bring their PE kit to school for their lesson.

What will happen at the end of the school day?
  • Parents of Creche students will collect students from the Creche outdoor learning area or CSZ classroom door at 15:30.
  • Parents of Nursery and Reception children will collect students from the classroom doors exiting onto the outdoor learning areas at staggered times:

Nursery 15:00 - 15:10

Reception 15:00 - 15:10

There will be no after school provision.

  • Parents of KS1 children will collect students from  the quad exit, which is signed posted at staggered times:

Year 1: 15:00

Year 2: 15:10

There will be no after school provision.

  • Parents/drivers of KS2 students will wait for students outside at Junior School 1 entrance. Children will exit at staggered times:

Year 3: 15:10

Year 4: 15:20

Year 5: 15:25

Year 6: 15:30


Senior School Pupils: 15:30 - School ends and pupils can leave from the Senior School Exit. 


*Please note that these timings are subject to change depending on any changes in legislation

Will my child be socially distanced in one classroom?

Pupils will adhere to social distancing guidelines in accordance with the Ministry of Education requirements. A minimal amount of movement will be required in order to access specialised equipment and resources to support certain subjects (e.g. Science Labs). Strict cleanliness and hygiene practices will be adhered to between lessons in accordance with sanitary protocols.

Will CCAs be offered?

Until further notice, no CCAs will be offered at lunchtimes or after school.

Will private music lessons be available?

With the recommended sanitation and social distancing, private music lessons will be available.

*Please note that this may change subject to any changes in legislation.

What will children need to bring to school and what will be provided?


Provided: individual resource packs for children including everyday stationery items eg.pens, pencils, whiteboards, pens, erasers. Individual play dough pots.

From Home: named water bottle, indoor shoes, change of clothes (to be kept in school). Children from Nursery and Creche who sleep at school will be required to bring in clean bedding. 

KS1 and KS2

Provided: individual resource packs for children including everyday stationery items eg.pens, pencils, whiteboards, pens, erasers., 100 square, number fan, dice, counters.

From Home: named water bottle, indoor shoes.

Senior School

From Home: named water bottle, indoor shoes, stationery items including: scientific calculator, geometry sets, tablet OR laptop (no phones).

Will my child’s books be marked?

Teachers will provide appropriate feedback on pupil work, whilst maintaining strict hygiene practices.

What medical provision is in place?

The school has opened an additional Medical Centre for Senior School Students. Both Medical Centres for Junior and Senior School will be open at all times. Separate isolation areas have been established to allow for adequate social distancing as well as isolate any person displaying covid symptoms. 

Will children still have playtimes?

Yes, children will still have time to play and socialise with their friends all with appropriate sanitising and social distancing. Games played will have to follow socially distancing rules and any equipment cleaned after each play time.

Will there be access to learning for pupils who cannot return to school?

If a child is away from school, due to a covid related matter, the school has prepared video streaming technology. This will allow for teaching and learning to be accessed by any pupil who is unable to come to school. 

Will pupils need to wear normal uniform?

Normal Haileybury school uniform will be worn.

On PE days, Junior School pupils should attend school in their PE uniform and stay in it for the whole day, changing only shoes. Senior School pupils should attend school in normal uniform and bring their PE kit to school for their lesson.

Do all pupils have to complete the Return to School Form?

Both Junior and Senior School pupils must have completed the Return to School Google form completed before they return to school in preparation for the new school year.

The Return to School Google form is available on the school website or using the link below.

The following was done to ensure the implementation of enhanced sanitary measures and the improvement of the educational process:

1) Thermal cameras  - 3 pcs 
2) Air recyclers - 70 pcs
3) Lesson streaming kit's - 68 pcs
4) On wall sensor hand sanitizers -  40 pcs
5) Interactive panels  - 3pcs
6) Extra desks  - 70 pcs
7) Towel dispensers  - 67 pcs
8) Hand thermometers - 67 pcs

The Future

You will be informed in advance of any changes to the guidelines outlined above. Whilst details of this are unconfirmed, future phases are likely to involve:

  • a reintroduction of large gatherings but with appropriate physical distancing;
  • in junior sections of the School, mixing of certain groups of children beyond the current bubbles
  • an increased range of activities allowed in PE;
  • a relaxing of some staggering measures on pick up and drop off; 
  • an ability to use some shared resources more freely (IT equipment, instruments, library books).


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